Gibs Handbook 

The complete handbook (including sample forms) can be accessed here.

Hub Leader Responsibilities


  • Communicate by email regularly with Hub member schools

  • Provide opportunities for community-building and networking 

  • Provide assistance to schools that are interested in our IB programs

  • Advocate and serve as a resource for member schools


  • Organize DP roundtables, MYP roundtables, or PYP virtual meetings  

  • Facilitate PYP, MYP, or DP program meetings at the annual GIBS conference 

  • Collaborate with the GIBS Board to facilitate support for member schools 

Additional Responsibilities 

  • Attend all GIBS Board meetings during the year to represent the needs of your Hub

  • Attend the annual GIBS Conference 

  • Assist in organizing speakers and sessions for the GIBS annual conference

Information on Roundtables

GIBS Roundtables are organized by the Hub leaders. Coordinators from the PYP, MYP and DP programs in our region volunteer to “host” a meeting where IB teachers, coordinators and administrators can share “best practice.”

Directions for Host Coordinators

  • Send a welcome letter and agenda (see samples) to all coordinators via email.
  • Please send two weeks prior to roundtable.
  • Make arrangements with your food service for breakfast which includes coffee, juice and a breakfast tray.
  • Make arrangements for lunch (total bill should not exceed $15.00 per person).
  • Confirm list of attendees received from other coordinators one week prior to roundtable.
  • Collect the following:

1. List of attendees including addresses (make sure to check whether attendees are GIBS members or non-GIBS members).

2. Food bill

Send reimbursements to: 

Guild of IB Schools

Dr. Robert Brooks, Director of Finance

PO Box 9457
805 West Shore Road
Warwick, RI   02889

Reminder:  Each dues paying GIBS member may send up to two teachers to each roundtable.  The cost for additional teachers is $25.00. For non-GIBS members, the fee is $75.00 per person.

Please Note:  All requests for reimbursement must be submitted to Robert Brooks no later than 20 days after the roundtable. His email address is: No checks will be issued unless all forms have signatures and requested back up.

Directions for All Other Coordinators

  • Forward welcome letter, directions and agenda to appropriate teachers.
  • Forward names of teachers planning to attend roundtable one week in advance of roundtable to Host Coordinator.

Directions for Facilitators

  • Read tips for facilitators enclosed in this directory.
  • View sample agendas.
  • Create an agenda for the roundtable.  You may want to ask potential participants to contribute to the agenda.  If yes, email your coordinator and they will forward to all schools for input.
  • Provide your coordinator with the agenda two weeks prior to the roundtable date.
  • Prepare meeting room.  Have name tags, additional agendas, address or contact sheets and evaluation forms for each participant.
  • Return evaluation forms to your coordinator.

    Directions for Teachers Attending IB Roundtables

    1. After email notice of roundtable from Coordinator, please email back your intent to attend or not attend within 48 hours.

    2. If asked, please try to contribute to the agenda by emailing the facilitator with ideas or concerns you would like addressed.

    3. Arrange for a sub for the day as per your school’s policy.

    4. Download and print a copy of the welcome letter from the school that is hosting the roundtable from an email that will be forwarded to you from the host school.

    5. Make copies of any materials that you think would be of value to other teachers and take them with you to share at the roundtable.

    6. Arrive at your school between 8:30 AM and 9:00 AM.

    7. Provide feedback about the roundtable upon your return via email or personal contact with your Coordinator.

    GIBS Northeast
    PO BOX 9457
    WARWICK, RI 02889

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